Human Resources/Payroll File Clerk

  • ClassificationGeneralist > Assistant / Coordinator
  • Salary
  • Work typeContract
  • LocationOntario, Canada
  • Posted on09 Jun 2016
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Human Resources/Payroll File Clerk

The Human Resources/Payroll File Clerk will be responsible for assisting the employee services

department with recruitment, payroll data entry, and administrative duties. This includes clerical duties

including filing, faxing, copying, and organizing departmental files, verifying information and

locating/removing materials from files when requested. Other responsibilities include the preparation of

incoming and outgoing mail for distribution, and the keeping of accurate and complete records and


Core Competencies

? Customer Focus

? Communication

? Energy & Stress

? Team Work

? Quality Orientation

? Problem Solving

? Accountability and Dependability

? Operating Equipment

? Ethics and Integrity

Job Duties

? Gather, organize and file paperwork for employee records.

? Locate filed materials upon request, ensuring that materials are given only to authorized users.

? Use standardized filing methods and procedures, e.g. alphabetical, numerical

? Keep accurate and complete records and forms of filed items

? Answer questions about records and files

? Add new material to files and records

? Create new files and records as necessary

? Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive

storage according to file maintenance / legal guidelines

? Assist with general human resources and payroll clerical duties, such as creating personnel files,

processing applications, payroll data entry.

? Assist in projects, such as; HR events, benefits open enrollment, employee communications and

company-wide meetings.

? Answer employee questions regarding forms and procedures, and refer to specialist as needed.

? Other responsibilities and directives as assigned


? 1-2 years in HR and Payroll administration experience is preferred

? University Degree or College Diploma in Human Resources/Payroll

? Excellent written and verbal skills and comprehension

? Excellent time management skills

? Highly organized

? Able to generate or use different sets of rules for combining or grouping things in different ways

? Excellent problem solving skills

? Able to quickly and accurately compare similarities and differences in sets of letters, numbers,

objects, patterns and pictures.

? Must exercise full discretion, privacy and confidentiality with information in an ethical and

professional manner.

Work Conditions

? Manual dexterity required to use desktop computer and peripherals

? Able to lift 25 pounds



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